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Warning Text %XTableStyleMedium2PivotStyleLight16`wSheet1 Sheet2Sheet3  ;`i gPermanent, transfer to archives five years from date file closed (Planning and Development, 1.21.2.111)WPermanent, transfer to archives five years from date file closed (Meetings, 1.21.2.452)LDestroy five years from date file created (Programs - Education, 1.21.2.185)FDestroy two years from date file closed ( Student Records, 1.21.2.188)hPermanent, transfer to archives five years from date file closed (Colleges and Universities, 1.21.2.401)ҹӰԺ Internal Retention Record DescriptionPRecords related to accreditation and certification of colleges and universities MeetingsRecords related to meetings of statutory and policy making bodies including, but not limited to, minutes and not identified in other classifications Planning and Development,Records related to planning and development :Records related to academic, athletic and social programs -Records related to higher education programs Student Records mRecords related to student evaluations, discipline, assessments and attendance; does not include transcripts &Course Development and Administration ]Records related to development of courses including, but not limited to, outlines and syllabi]Destroy five years from date file created (Course Development and Administration, 1.21.2.182)NRecords related to examination and testing, but not limited to, grade results PDestroy two years from close of calendar year in which file created (1.21.2.184)Programs - Higher Education Assessments 7Records related to proficiency and learning assessments3Destro five years from date file close (1.21.2.181)hPermanent, transfer to archives five years from date file closed ( Planning and Development, 1.21.2.111)QDestroy five years from termination of coverage (Enrollment-Benefits, 1.21.2.202)VDestroy five years from date file closed (General - Audits and Compliance, 1.21.2.415)pDestroy three years from the close of the fiscal year in which created (Deductions and Garnishments, 1.21.2.211)gDestroy three years from date of separation from employment (Grievances and Investigations, 1.21.2.230)TDestroy 50 years from date file created (Personnel Files - Contributing, 1.21.2.233)[Destroy two years from date file closed (Denied, Rejected or Withdrawn Records, 1.21.2.107)HUMAN RESOURCES Primary Mission  Professional Development +Records related to planning and development/Records related to benefit plans and statementsRecords related to meetings of statutory and policy making bodies including, but not limited to, minutes and not identified in other classificationsIRecords related to general compliance and audits of agencies and programsORecords related to filing of grievances and investigations related to employees|Records related to an individual government employee who contributes to a retirement pland, does not include medical files. Records included, but not limited to, applications, complaints or requests which are incomplete, have no merit or have been denied, rejected or withdrawnUDestroy three years from date audit report released (Accounts Receivable, 1.21.2.303)JDestroy three years from date file closed (Goods and Services, 1.21.2.604)ZDestroy 10 years from close of calendar year in which created ( Taxes-Payroll, 1.21.2.214)mDestroy one year from close of calendar year in which created ( Correspondence - Executive Level 1.21.2.104)QDestroy three years from date audit report released (Journal Entries, 1.21.2.308)SDestroy three years from date audit report released ( Accounts Payable, 1.21.2.301)XDestroy three years from date file closed (1.21.2.413, Federal Compliance and Reporting)HDestroy three years from date audit report release (Ledgers, 1.21.2.309)PDestroy five years from date file closed (Program and Project Files, 1.21.2.112)RDestroy three years from date audit report released (Accounts Payable, 1.21.2.301)_Destroy three years from date audit report released (Reconciliations and Balancing, 1.21.2.331)eDestroy three years from the close of the fiscal year in which file created (Investments, 1.21.2.341)UDestroy three years from date file closed (Accidents and Property Damage, 1.21.2.161)pDestroy three years from date audit report released (Statements and Reporting - Bank Administration, 1.21.2.322)NDestroy three years from date audit report released (Fixed Assets, 1.21.2.316)9 yrs No retention established 55 yrs 9yrs Permanent 20 yrsEDestroy two years from date file closed (Student Records, 1.21.2.188)KDestroy three years from date audite report released ( Ledgers, 1.21.2.309)SDestroy one year from date audit report released ( Reports- Accounting, 1.21.2.310)VDestroy three years from date audit report released ( Accounts Receivable, 1.21.2.303)HDestroy 10 years from date file closed ( Insurance Policies, 1.21.2.164)9 yrsAccounts ReceivableGoods and ServicesJournal Entries Taxes-PayrollAccounts PayableCorrespondence Executive LevelAccounts Payable Federal Compliance ReportingLedgersProgram and Project Files Reconciliations and Balancing InvestmentsAccidents and Property Damage0Statements and Reporting - Bank Admininistration Fixed Assets Reports-Accounting Personnel Files - Contributing Enrollment-BenefitsGeneral- Audits and ComplianceDeductions and Garnishments Grievances and Investigatgions &Denied, Rejected or Withdrawn Records Insurance Policies eDestroy five years from date file closed (Appraisals - Valuations (Appraisals-Valuations, 1.21.2.676)ODestroy three years from date file closed (Bids, Proposals, Quotes, 1.21.2.346)Appraisals-Valuations Bids, Proposals, Quotes !Correspondence - Executive Level BPermanent, transfer to archives when no longer needed (1.21.2.104) Meetings Reports - Historical `Permanent, transfer to archives one year from date file closed (Reports, Historical, 1.21.2.117)Reports-HistoricalLegal Case Files EDestroy 10 years from date file closed (Legal Case Files, 1.21.2.636)Public Records Requests 9Destroy one year from date request fulfilled (1.21.2.519) PermanentAccounts Receivable Payroll Register FDestroy 50 years from date file created (Payroll Register, 1.21.2.212)GDestroy 10 years from date file closed (Insurance Policies, 1.21.2.164)IDestroy three years from date audit report released (Ledgers, 1.21.2.309)IDestroy three years from date file closed (1.21.2.604 Goods and Services)9rs]Destroy three year from date audit report released (Reconcilations and Balancing, 1.21.2.331)Time and Attendance eDestroy one year from the close of the fiscal year in which created (Time and Attendance, 1.21.2.235)9yrs UnderwritingBDestroy 10 years from date file closed ( Underwriting, 1.21.2.264)Colleges an Universities Reports, HistoricalBusiness OfficeContracts & Grants Purchasing President's Office Payroll Enrollment Services Student Transcripts GDestroy 100 years from date of birth ( Student Transcripts, 1.21.2.189)Surveys>Destroy five years from date file closed (Surveys, 1.21.2.120)Dean of Students Programs - Higher EducationsSDestroy three years from date file closed (Programs - Higher Education, 1.21.2.186)Programs and Project Files 7 yrsEDestroy two years from date file closed (Student Records, 1.21.2.112)Until No Longer NeededADestroy one year from date file closed (Registration, 1.21.2.187) RegistrationFinancial Aid Educational Financial Aid TDestroy three years from the date file close (Educational Financial Aid, 1.21.2.337)?Destroy five years from date file created (Surveys, 1.21.2.120) Facilities Maps, Drawings, PlanshPermanent, transfer to archives when no longer needed for reference ( Maps, Drawings, Plans, 1.21.2.135)RDestroy three years from date audit report released (Accounts Payable, 1.21.3.301)JDestroy three years from date audit report released (Journals, 1.21.2.308) DonationsKDestroy three years from date audit report released (Donations, 1.21.2.306) Ingenuity5 yrsKDestroy three years from date file closed ( Progra<ms-Education, 1.21.2.185)Safety, Security, AccessPDestroy three years from date file closed (Safety, Security, Access, 1.21.2.136)Citatations ManagementLDestroy three years from date file closed (Citations Management, 1.21.2.930)SDestroy three years from date file closed (Safety, Security and Access, 1.21.2.136)Programs-Higher EducationsLogs>Retain until no longer needed for reference (Logs, 1.21.2.110)`ORecords related to accounts receivable including, but not limited to, invoicing4Record related to contracting of goods and services {Records related to payroll taxes for employees including, but not limited to, withholding, remittances, filings and returnsInternal and external communications and related records to or from executive level personnel including, but not limited to, directives and not identified in other classifications1Destroy six years from date audit report released`Records relating to accounts payable including, but not limited to purchasing and reimbursements>Records related to oversight and federal compliance reporting ,Records related to oversight release ledgers_Records related to administrative programs and projects not identified in other classificationsVRecords related to reconciliations and balancing for financial reports and statements nRecords related to investments including, but not limited to, bonds, debt issuance and certificates of deposittRecords related to reporting damage to government owned and operated property including, but not limited to, claims NRecords related to bank account and credit card statements and reconcilations +Records related to control of fixed assets nRecords related to student evaluations, disciplince, assessments and attendance; does not include transcripts 4Records related to accounting processes and controlsRRecords related to insurance of government owned and operated property and assets LRecords related to appraisals for valuation, does not include tax valuations/Bids, quotes and proposals and related records pHistorical reports including, but not limited to the following subject matter: vital records, natural resources, emissions, professional licensure registries, disease management, rural health care, student nutritions, emergency response, homeland security, infrastructure, tribal education and statutorily required reports; and not identified in other classifications 2Legal case files other than historical case files Records related to requests for information under the Inspection of Public Records Act including, but not limited to, tracking, responses and written explanations of denialsPayroll registers ?Records related to reporting and approving employee attendance SRecords related to underwriting for workers' compensation and unemployment policiesOfficial student transcripts.Surveys or questionnaires and related records &Records related to class registration =Records related to scholarships, loans, grants and other aid QRecords related to donations of funds and assets to or from a government entity. Programs-EducationQRecords related to safety and security for government owned or operated buildingsRecords related to the management of citations, including, but not limited to parking, traffic or game and fish violations, does not include DUI citations Logs used to monitor or control JDestroy three years from date file closed (Training Materials, 1.21.2.254)Training Materials 6 yrs 8Records related to proficiency and learning assessments CDestroy five years from date file closed (Assessments, 1.21.2.181) 8 yrsWorkforce and Community SuccessAccessibility Services Office of Data Strategy LibrariesTRIO Student Support Services Parking and Fleet Services Career and Job PlacementҹӰԺ FoundationCashiers Office%Information Technology Services (ITS)Access and ControlJDestroy three years from date file closed (Access and Control, 1.21.2.156)@Records related to security and access to information technologyMaps, drawingts or plans of government owned assets including, but not limited to, property, facilities, buildings and infrastructure Academic Affairs General Counsel Work OrdersMRecords related to work and job orders for repair and maintenance of property?Destroy one year from date file closed (Work Orders 1.21.2.137)Record Retention by Department)Accreditation and Certification DocumentsMeeting MinutesAcademic or Social programsExaminations and Testing 5 years from date file closedMeeting minutes/ Records related to deductions and garnishments$Marketing and Communications Office Reports, Historical, Newsletters"Planning and Development, ProjectsSecurityAcademic AffairsA(Functional Records Retention and Disposition Schedule, 1.21.2.1)^6 8U:2x<&X? 0A gDJG/HIj{J)[K Lw*NOE$QQxS^T -VWJYp\` b ,d !e(fgehhcc@ PK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V4#Ks[L1KsZ@ƑLh!\*0)衂V[Jhڤh2+)*" swo3Y=s9;J8?)A~(#Xb U(HQܷㅓI ~?ud+sd!n` )2L?)◜Fw<V3wK,뙸2iiLX[%ՖTXJr(T-pdX ^$qՠ!WITK?ch >5S);$#IΎX'&T6EꌦԲ7>8)$"=c6,ףh6-j:*鐖jɖѳѸ6n/3jڰ3aِ&4u&2/j'<~q6?m%P1Ўjmᗢ^O^Nxޑ(JeHess4B#߸A ^fsQ\EhL5Mo{ bIIwbmBcEd q!LW eh^_b;ahsA/.p_Cރr0S=Hopo.3Cp# ;wr2 Ϣ"QXYg>YixȦt~P "Ss4ᙃZ-Paf|fv3̱^t-2 N^׍mG܇HE?σI;^"g|2 #<=4C gP(D>#L(CpGikKK5mJFwd=Y;9"hYx0!\tRZ^Ǧh]-VnN COM5excel.exeebradshaw3(Xerox AltaLink C8145 16.0.10414.20002"dXX??&U} t} t5} E} K %@%@%@%@%@%@%@     zz{R e e e e s thj N Q P S N N Z S N k P S N k P S N QP S N QP S Z S P n Z S P n u hp N S# P S NV S$ P S N S%P S NW S&P S NX SP S NY S'P S NU S(P S N! 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